Name the rule “Dinner – search word food” as indicated above and click Finish. The entire rule will read like this; Apply this rule after the message arrives with food in the body assign it to the Rule – Dinner – search word food category. Now we have created the rule that looks for the first word.

We recommend that you use Outlook on the Web to create and manage your rules.? Our article The rest of this page is for those people who decide to set up their rules in Outlook 2016 for Mac anyway. Mac adds. Rules are a way to have incoming (or outgoing) messages sorted, filed, marked, or otherwise handled automatically. You teach Outlook what to look for and what to do when it sees a message that meets the conditions you've set. For example: • move messages from a particular address into a specified folder • assign a category or flag to messages with a particular word in the subject • forward all messages with attachments to another address Here we'll talk about two ways to create rules: • • Be aware that the order in which your rules are listed affects what happens. Creating a Rule Manually • From the Tools menu choose Rules.

A Rules dialog box will open. • On the left, under Server Rules, click your account name (there may be only one account listed, and that's okay).

• Click the plus sign near the bottom of the dialog box. An Edit Rules dialog box will open. • Give your rule a name (so you can find it later). • Under When a new message arrives that meets all these conditions, use the drop-down lists to specify which messages meet the criteria for this rule. Start with the left-most drop-down list, as each selection determines the choices available in the other lists.

• If you have more than one criterion, click the plus sign at the right side of the criterion you just entered. • Under Do the following, use the drop-down lists to set the action or actions you want taken on messages that match the criteria. • If you have more than one action, click the plus sign at the right side of the action you just entered. • If there are exceptions to the criteria, click the plus sign next to Except if, then use the drop-down lists to set the exception conditions.

• When finished defining the rule, click OK. • Close the Rules dialog box. Creating a Rule Based on a Message You can create a rule that will look for messages that look like one you've already received, rather than starting with a blank slate. First, select a message by highlighting it, then, in the Home ribbon, click Rules and select Create Rule. The dialog box that opens will have three criteria pre-filled, based on the message you selected: From, Sent To, and Subject. Click the minus sign next to the conditions you do not want. You can also edit the conditions and the action as described in the Creating a Rule Manually section above.