This Tech Tip was submitted by, Chair and Professor of Computer Science, University of Findlay There are times when using Excel that you may need to split a column of information into finer pieces of data. Examples of this include splitting full names into first, middle, and last names or splitting city, state, and Zip Code into their individual pieces. While you could do this with string functions, Excel has a Text to Columns option under the Data Tab that greatly simplifies this task. Consider the data example shown in Figure 1: Figure 1 The first task is to separate the FullName column into first, last, and middle initial. Because the last name Van Dyke contains a space and some of the last names have suffixes such as III and Jr., it is necessary to separate the last name from the first name at the comma. To split the data, follow the steps below. Creating the Last Name Field •.

On step 2 of the Wizard, select Comma as the delimiter. On step 3 of the Wizard, you can pick Text for the data format or allow it to default to text as indicated in the definition of General. Click the Finish button to complete this conversion. The resulting data has the last name and suffixes in Column A and the first name and middle initials in Column B.

Creating the First Name and Middle Initial Fields The next step is to separate the middle initial and remove the period after the middle initial (if it exists) by following the steps below. Thanks--the 'Treat consecutive delimiters as one' feature is good to know about!

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It's useful to remember that almost anything can be used as a delimiter. I use text-to-columns frequently to clean up poorly-formatted text that I've downloaded from the Web (ex.

'Whatsmatta U, Anytown MN'). The alternative to using 'delimiters' in the wizard is the 'fixed width' option. This comes in very handy when trying to make sense of some imported data tables (Census, BLS, etc.) The 'fixed width' option is also useful for making sense of data delivered as a string '&etc', where cols 1-5 are an ID number, gender is stored in col.

That's what I did and all text in all 159 rows became individual cells (which is good because it had somewhere around 13 phone# per cell) but the range is now 58 rows to column GR, all unique values. I want these unique values to all be in list form straight down column A and nowhere else.