With the addition of IMAP, I can finally set up Microsoft's free email service with Microsoft's mail app for the Mac. Step 1 Launch Microsoft Outlook and select Tools > Accounts from the menu bar. Apr 15, 2011 - Organizing Your Contacts List in Microsoft Outlook for Mac 2011. You can change the appearance of the Contacts view to sort contacts in a.

In this chapter, you will learn how to • View and sort the contacts list. • Assign categories to contacts. • Organize contacts with folders.

You can choose this from the drop-down menu in Windows' Format. Dialogue, or in the Erase pane of Disk Utility. When formatting a disk for storage use between mac and windows what format.

• Search for contacts. • Use smart folders. There’s no practical limit to the number of contacts you can add to your Microsoft Outlook for Mac 2011 contacts list. Each time you add a contact record, the list grows.

Before long, you may have dozens—or even hundreds—of contacts stored in Outlook for Mac. Fortunately, Outlook makes it very easy to keep contacts organized. You can change the appearance of the Contacts view to sort contacts in a different order or display information in a different layout.

You can assign one or more categories to contacts to put them in context. You can group contacts into folders. You can also search for contacts based on one or more fields of information and save those searches as smart folders, making it easy to find the same contacts again. This chapter looks at all of these contact organization techniques.

Practice Files Before you can complete the exercises in this chapter, you need to have at least six contact records set up in Outlook. If you have not created your own contact records, you can copy the ones in the Chapter10 practice files folder. (These are the same contact records found in the Chapter09 practice files folder; if you have already copied them, do not copy them again.) A complete list of practice files is provided in “Using the Practice Files” at the beginning of this book. Viewing and Sorting the Contacts List The appearance of the contacts list depends on several factors: • The appearance and position of the reading pane. • The sort order of the contacts in the list. • The columns displayed in the contacts list. You can set each of these options independently, with a wide range of variables.

As a result, there is almost an infinite number of ways to display the contacts list in Outlook. Outlook offers three options for displaying the window’s reading pane in Contacts view: • Right This option displays the reading pane on the right. This is the default option. SEE ALSO Viewing contact record details is covered in the section titled “Viewing Contact Information” in Chapter 9, “Managing Contact Information.” If you place the reading pane below the contacts list or hide it entirely, the contacts list widens and displays more columns of information. This makes it possible to see more information about each contact without having to select it in the list.

You can even specify which columns you want to appear. You can sort the contacts list by any contact field, making it easy to display contacts in the order in which you need them to appear.

Outlook offers two ways to change the sort order: • Use the Arrange By menu to choose the field you want to sort. • In the contacts list, click the column heading for the field you want to sort.

• Click the Arrange By button again to display its menu of options. • Click Work Zip. (You will have to scroll down on the menu to find it.) The records are sorted by the work address ZIP code.

Note that a field does not need to be displayed to be used as a sort field when you are using the Arrange By menu. • In the contacts list, click the Primary E-mail column heading. The list is sorted alphabetically by that field, the column heading turns blue, and an up-pointing triangle appears on its right side.